Transfer Credit Policy
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Introduction/Determination of Transferability
Eastern Kentucky University welcomes transfer students from other accredited colleges and universities. Eastern Kentucky University awards credit in transfer for undergraduate courses completed at colleges and universities accredited by the following regional accrediting agencies:
- Southern Association of Colleges and Schools
- Middle States Association of Colleges and Schools
- North Central Association of Colleges and Schools
- New England Association of Schools and Colleges
- Northwest Association of Schools and Colleges
- Western Association of Schools and Colleges
Transfer credit is also awarded for courses completed at colleges and universities outside of the United States based on recommendations from agencies that evaluate foreign educational institutions (World Educational Services and Josef Silny & Associates, Inc.).
Transfer credit is not awarded for remedial courses.
Determination of Course Equivalencies
When an acceptable transfer course, which has never been evaluated before, is presented to EKU for consideration, EKU records the course as acceptable for credit but unevaluated. The Transfer Center forwards the course description to the appropriate academic department for their review and consideration. The academic department determines whether an exact equivalency, a subject/discipline elective, or a generic free elective is depending on course content and learning objectives. In some instances the department will request that the student provide a syllabus in order to evaluate the course. The academic department or Transfer Center can recommend that a course be considered for general education applicability even if an exact equivalency is not awarded. Students wishing to appeal the evaluation of transfer credit should consult with the Student Outreach and Transition Office.
Credit Hour Equivalencies
Credit is converted to semester hour equivalents. In converting quarter hours to semester hours, a conversion factor of two-thirds is used.
If a course at another institution is offered for fewer credit hours than an equivalent course at Eastern Kentucky University (e.g., if a three credit hour course at another institution is substantially similar in content to a four credit hour course at EKU), the student will be given transfer credit for the equivalent course at EKU but only for the number of credit hours earned at the other institution.
Kentucky General Education Transfer Agreement
In an effort to promote a seamless transfer between Kentucky two-year and four-year public institutions, the Kentucky Council on Postsecondary Education (CPE) developed a policy to facilitate the transfer of credits from one Kentucky public college or university to another. This policy implemented in 1996 and revised in 2011, is called the General Education Transfer Agreement and allows for the automatic transfer of a block of courses to satisfy general education degree requirements.
Student transferring to EKU from another Kentucky public college or university may be (1) category certified or (2) core certified or (3) general education certified by the Registrar of the school where the course work was taken. EKU will honor any of these designations and is guaranteed to apply the KY public school transferred general education courses into EKU's General Education curriculum in a manner that best serves the transferring student.
Note: After initial transfer to EKU students may not transfer in further general education certifications unless they earn a subsequent AA or AS degree at a KCTCS institution. Students may transfer in further general education certifications after their initial enrollment at EKU, only if they return to a KCTCS institution for a period of at least one semester.
Transfer Credit Limit
No limit exists on the number of credits that may be transferred from other institutions before the student begins attending EKU; however, to graduate from EKU students must meet the minimum residence and upper division requirements in effect at EKU, as described in the Undergraduate Catalog. Once in attendance at EKU undergraduate students cannot earn more than 21 hrs. in any one fall or spring term, 15 hrs in a summer term. This includes EKU hours and any credit taken simultaneously at another institution and transferred back to EKU. Also please note that EKU students must secure permission from the dean of their major to attempt more than 18 hrs in a single fall/spring term, or 12 hrs in a summer term.
Time Limits on Undergraduate Course Work
Credits applicable to major or supporting course requirements must be earned within eight years of the date the degree is awarded. Courses which are more than eight years old are applicable toward completion of major or supporting requirements at the discretion of the student's college dean.
There is no time limit for credits applicable towards general education requirements or free electives.
Transfer of Dual Credit Courses
Courses taken for dual credit (courses for which students receive both high school and college credit) are evaluated in the same manner as traditional courses offered by the institution through which they are taken. No limit exists on the number of transfer credit hours that will be awarded for dual credit courses.
Credit for Experiential Learning
Credit is not awarded for experiential learning unless validated through the credit by examination provisions referenced above.
Credit for Correspondence Courses
Credit is granted for correspondence courses taken through accredited colleges and universities according to the same guidelines described above.
Academic Load Acceptance
Full time status is twelve or more semester hours in any academic term.
The limitations below apply to all enrollments or combination of enrollments for the term specified, including campus classes, regional campus classes, online study and enrollment at other institutions.
The Registrar will not record credits beyond these maximums
Fall/Spring Terms: A full-time student is one who enrolls in 12 or more credit hours during a fall or spring term. Students carrying fewer than 12 credit hours are considered part time. A student who has established superior records may be permitted to enroll for more than 18 hours by the dean of the college of the student's first major. The absolute maximum load is 21 credit hours. The Registrar will not record more than this maximum.
Summer Term: For enrollment verification purposes, 10 credit hours and above is considered full time summer status for undergraduate students, 6 credit hours is full time summer status for graduate students. Twelve (12) credit hours is the maximum enrollment allowed for the summer term. A student who has established a superior academic record may be permitted to enroll in the summer for more than 12 hours by the dean of the college of the student's first major. The absolute maximum load is 15 hours. The Registrar will not record more than this maximum.